Appointment Letter Format Sample
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Name: Mr. _______________,
Bạn Đang Xem: Appointment Letter is issued for Employment for all from Staff to Director. 20 Free Sample Template and Job Appointment Letter Format in Word Doc & Pdf for Example. An Appointment Letter also known as Employment offer Letter or Job Appointment Letter. It is a Legal and official Document issued by an Organization to a Qualified and Selected candidate offering a job and employment within the organization. Qualified Candidate means a Candidate or a Job Applicant who has applied for the job in the organization and has qualified all the round of interviews and finally being selected by the Management to offer a job to work with the organization. As it is an official letter therefore the appointment letter format should be formal and must be on companys letterhead. Usually, Appointment Letter issued to the candidate well before his / her Joining so that the candidate can go through with all aspects of job offering with all other terms and condition thoroughly and can also tender his/ her Acceptance in reply upon by signing a duplicate copy of the Appointment Letter and submit back to the employer as a token of acceptance for record and all other future references. Appointment Letter Format A well crafted Appointment Letter Format must give full disclosure to all employment clauses and other terms and conditions offered from the employers side so that the candidate convey his / her joining date by accepting all term and conditions. The followings Points should be covered in an ideal appointment letter format: Companys Letterhead with name & address of the organization (employer) Issuance Date of the Appointment Letter Full Name and address of the Candidate Job Title / Position offered Job Role & responsibilities Nature of Job Permanent b. Temporary C. Contractual Office timing Annual & Monthly salary Perks and Benefits Employment Terms & Conditions Brief of various company policies Reference or attachment of Employee Handbook or HR Manual Time length of the contract / Appointment ( if any) Date of joining Checklist of Documents need to be submitted at the time of joining Security requirements Commitment or declaration Provision regarding termination The highly coveted Letter of Appointment….!! It is the light at the end of the recruitment tunnel. All your preparation, all the tension, all the calls and all the rounds of interviews was done to get this…this little, but oh so important piece of paper. An appointment letter is a document given to a qualified candidate who will soon be employed in an organization where he/she applied. Before we proceed it is worth mentioning that the term appointment letter can have two different implications. When people speak of appointment letter they more often than not refer to an appointment letter from a company to employee, confirming employment. But an appointment letter may also mean a letter written requesting for an appointment. For example while applying for a visa an individual will write a letter for appointment request to schedule the visa appointment. The visa appointment letter sample below will help clarify the difference. Now back to the letter of appointment. After all the formalities of the recruitment process have been completed and verified, and the candidate is selected, the company will issue an appointment letter for the job. The job appointment letter for a new employee puts formally, and in writing all else that was discussed at the time of employment. It clarifies and fills in the blanks, any questions or details the employee may still have about the job and gives him/her a clear idea about the daily work and day to day responsibilities expected of him/her. How to Write an Appointment Letter? If you find yourself in the position of having to write an appointment letter for someone here are a couple of things to remember. Appointment letters are always printed on the letterhead of the company and signed by the Management, HR Manager or the person authorized to hire the candidate. The appointment letter format should follow a formal business format because it is a legally binding document. The job appointment letter marks the beginning of an employees journey and should signify the origin of something new and exciting. The tone of the letter should instill expectations but clearly present the agreed upon terms of employment. Open on a congratulatory note and end with a warm welcome, but make sure the body of the letter contains the exact details of the offer. Remember to mention essential start information, like job title, start date, start time, office location, rate of pay and the name of the immediate superior. If the company requires background checks for new employees, prior to employment, make sure that this is stated clearly in the letter. It would be a good idea to let your legal team have a quick glance at the letter before you send it to the candidate. Find below 20 or more Appointment letter Sample Template in doc word and Pdf Format given for Example – Free to download for quick uses & deep understanding
Dear Name: ______________,
Please refer in the meeting we had with you. We are pleased to offer you an appointment in our company as “Team Leader”. You will be initially at Delhi on joining.
Your appointment will be subject to the terms and conditions indicated in “Annexure – A” attached and the Rules and Regulations of the company prevailing from time to time Details regarding your salary and other allowances & perquisites are indicated an Annexure – B.
We hope to provide you a challenging and rewarding Career ensuring a high level of job satisfaction and sample opportunities for career development.
Please return the duplicate copy of this letter duty signed as an acceptance of our offer of appointment along with terms of appointment (Annexure – A), details of perquisites (Annexure – B), your salary details (Annexure – C), duty executed by you.
With best wishes,
Chief Executive Officer
Terms of Appointment
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Every appointment with be subject to the Rules and Regulations of M/s. ____________________, enforce and as amended from time to time. Where the company changes or introduces policies and procedures in relation to its staff members these will be deemed to apply to the employment.
Every employment will commence from the date of joining as mentioned in the Appointment letter. There will be a Probation period of three months and confirmation of employment will be based on satisfactory performance during this period.
During the probation period, the employment can be terminated by either party by giving one week’s notice. After the confirmation of employment the same may be terminated by either party by giving one month’s notice in writing or one month’s basic salary in lieu of notice should the circumstances warrant it.
The staff member will be liable to transfer to any place of business of the organization whether existing or acquired later on or from one department to another or from one discipline to another in the interest of the company.
The staff member may be retired on reaching the age of 58 years, if found necessary by the company.
Whilst employed with the company:
- The staff member shall not undertake any other employment or engage in any external activities without prior written approval of the company.
- The staff member shall carry out all duties and responsibilities assigned from time to time by the management and/or others authorized by the company to assign such duties and responsibilities.
- The staff member shall not at any time or times without the consent of the company in writing disclose divulge or make public except under legal obligations any of the process accounts transactions and dealings to the company whether the same is communicated and/or becomes known to the staff member in the course of services or otherwise. All information that comes to the knowledge of the staff member by reason of the employment with the company shall deem to be confidential.
- The staff member will be responsible for the safe keeping and return in good condition in of all company’s belongings which may be in your use custody or charge including proper handing over of the assignment (s) at hand.
- The staff member will keep us informed of any charge in the residential address as, the address mentioned in over CV will be deemed as residential address unless there is a written communication from you.
- All payments will be made in accordance with the income tax laws.
- The staff member shall be required to apply and maintain the highest standards of person conduct and integrity with all company policies and procedures.
The contract of appointment shall be deemed to have executed in the. National Capital Territory of Delhi and the staff member shall be under the administrative control of the Corporate as well as Head Office even though such staff member may be servicing outside Delhi. In case of any dispute or difference regarding terms and conditions of the appointment the cause of action would be deemed to have arisen with the Jurisdiction of the National Capital Territory of Delhi.
I shall abide by the above terms and conditions.
(Signature of Mr. ____,) Date: ______,
Details of Perquisites & Allowances:
Name – Mr. _______________
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Designation – __________________
Grade – __________________
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Location – __________________
Basic Salary – __________________
Date of Joining – __________________
Probation – Three months from the date of joining.
Confirmation – On successful completion of probationary period.
In addition to the basic salary mentioned in the Annexure – C of this letter, other allowances and benefits payable will be as unde.
1. House Rent Allowance 00% of the Basic Salary 2. Leave Travel Allowance Equivalent to half month’s basic salary per annum claimable only after completion of each year of continued service. 3. Medical Reimbursement
Half month’s basic salary per annum in the first year credited on six monthly basic for self and dependents as declared at the time of joining. Subsequently in second year and onward the medical reimbursement will be admissible @ one month basic salary.
4. Composite Reimbursement Up to 00% basic salary one month at actual.
Compos to reimbursement can be claimed under any of the following heads:
1. Outfit Reimbursement
up to 00% basic salaries 2.Conveyance Reimbursement Up to 00% Basic Salary which can be claimed every month as actual conveyance from home to office and back. 3. Association Benefit In addition to the above you will also be eligible to a sum on Rs. _________/- on successful completion of 3 Years of continued service with M/s.______________, 4. Provident Fund As per act. 5. E.S.I. if applicable As per act. 6. Gratuity As per act. 7. Onus As per act.
(Name: _________) (Signature of Mr.________)
Chief Executive Officer Date: ______,