A joining letter is used as an official way of confirming to an applicant that he/she has managed to secure a position in your organization. If you are not sure what is the right joining letter format that you need to use, then you have arrived at the right place.
The reason why we are saying that is because today we are going to help answer all your questions about the joining letter format so that you know exactly what you need to do in order to create a professional-looking document.
Read more: Employee joining letter
Not only that, but we are also going to present a bunch of high-quality joining letter samples that you can edit for your own use. Without any further ado, let’s get into it.
What is the Purpose of a Joining Letter?
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If this is the first time that you are writing a joining letter, then you should know that this document is mainly used to let an applicant know that he/she has gotten the job that your organization is offering. Considering the importance of the joining letter, this is why you need to pay attention to all the little details.
What is the Best Joining Letter Format?
Now that we have covered what is the purpose of a joining letter, let’s go ahead and check out the most useful guidelines to help you create the best format and make your letter look professional.
- Stick to the point;
- Only cover the relevant topics;
- Do not use inappropriate or friendly language;
- The tone needs to be formal and communicative;
- Make sure to spellcheck the joining letter and fix all grammar issues;
- The presentation needs to be followed by the subject matter, salutation, subject body, designation, and a closure signature.
Joining Letter Templates
[Date] [Your Name] [Your Job Title] [Your Company] [Your Address] Subject: Appointment Letter Dear [Applicant Name], Thank you for accepting and signing the job offer letter. I am pleased to inform you that your employment with [Company Name] has been confirmed in the capacity of [Job Title]. As agreed, your starting date will be [_______] and your work timings from [___] to [___], Monday to Friday. Further information governing your employment can be found in the signed contract as well as the Employee Policy document. If you have further queries about your employment, you may contact me directly or approach the HR department. Congratulations on your appointment and welcome to [Company Name]. We look forward to years of fruitful cooperation and success. We wish you the best of luck in your new post. Sincerely, [Your Name]
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To The HR Manager XYZO Organization (Address of the org) Dear Sir/Madam, In reference to your offer letter NO /223/ORG for the position Program Manager in your esteemed organization, I am immensely pleased to accept the offer and acknowledge the same. I sincerely thank you for believing in me and offering this position, I will discharge my duties with full of dedication and sincerity. Kindly consider my joining on 1st January 2020. I will be submitting all the required documents on my joining date. Should you require any further information I avail to provide the same as early as possible. With regards ABCD
[Date] [Your Name] [Your Job Title] [Your Company] [Your Address] Subject: Appointment Letter Dear [Applicant Name], Following your acceptance of the job offer letter which you signed on [_______], we would like to confirm your appointment with [Company Name] as a [Job Title]. Your employment is subject to the terms and conditions listed below: Starting Date: Your starting date is [_____________]. Work Timings Your work timings are from 8AM to 5PM, Monday to Friday. Probation Period You will be on a probation period for the first six months. Upon successfully completing the probation period, your employment will become of permanent status. Salary Your monthly salary is [_____] Other Benefits [List other benefits if applicable] Annual Leave You are entitled to 15 days of paid leave per year. Further information governing your employment can be found in the signed contract as well as the Employee Policy document. If you have further questions, please contact me directly or simply approach the HR department. Congratulations on your appointment and welcome to [Company Name]. We look forward to years of fruitful cooperation and success. We wish you the best of luck in your new post. Sincerely, [Your Name]
Dear [Applicant Name], [Company Name] is excited to bring you on board as [job title]. We’re just a few formalities away from getting down to work. Please take the time to review our formal offer. It includes important details about your compensation, benefits and the terms and conditions of your anticipated employment with [Company Name]. [Company Name] is offering a [full time, part time, etc.] position for you as [job title], reporting to [immediate manager/supervisor] starting on [proposed start date] at [workplace location]. Expected hours of work are [days of week and hours of work]. In this position, [Company Name] is offering to start you at a pay rate of [dollar amount or annual base salary] per [year, hour, annual salary, etc.]. You will be paid on a [weekly, monthly, etc.] basis, starting [date of next pay period]. As part of your compensation, we’re also offering [If applicable, you’ll describe your bonus, profit sharing, commission structure, stock options, and compensation committee rules here]. As an employee of [Company Name] you will be eligible for [briefly name benefits, such as health insurance, stock plan, dental insurance, etc.]. Please indicate your agreement with these terms and accept this offer by signing and dating this agreement on or before [offer expiration date]. Sincerely, [Sender Name].
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